Vendor FAQs

What is the deadline for signing up?

Applications are due September 30th, 2019. Applications may be accepted after this deadline, but may not receive listing in marketing outlets.

How many people have attended the festival in the past?

Historically the Columbia Holiday Festival has brought in an excess of 3,000 shoppers throughout the weekend.

Is there a target attendance goal for this year?

Through our extensive marketing, we are hopeful to draw close to the same amount of people from previous years.

Does the festival have its own social media?

We have a Facebook and Twitter account.

What other types of marketing does the Columbia Holiday Festival invest in?

The Columbia Holiday Festival will also be investing in print, radio, TV, and billboard advertising in addition to social media and the website.

What is included in the cost of a booth?

o (1) Clothed & Skirted Table
o (2) Chairs
o (1) Waste Can
o Pipe & Drape
o Vendor ID Sign – Signage not guaranteed for Vendors accepted to the Holiday Festival
after September 30th
o (2) Name Badges (per booth)
o Recognition & Link-back on Website (If possible, please cross market by posting the
Columbia Holiday Festival links on your website/Facebook page).
o Access to Vendor Hospitality Area

How do I need to pay for my booth? Is there a payment policy?

At time of application submission a pre-payment of $100 per booth is required as well as the credit card authorization form (if paying by check full payment is due at application submission). Remaining balance/full payment is due by September 30th, 2019 and will be charged at that time. Please note that once an application is approved the cost of the booth is due in its entirety by September 30th, 2019 and all payments are non-refundable.

What is your cancellation policy?

In the event of a booth cancellation, there will be no refunds. The payments are due, in their entirety, are non-refundable and non-transferable. All payments are final.

Do I need a Columbia business license to be a vendor at the festival?

The City of Columbia requires all vendors to have a Columbia business license. If you do not have a Columbia business license already, we are able to secure a temporary one for you for the duration of the festival. Simply indicate in the appropriate box on the application that you require one, and we will take care of it for you.

Are there any regulations about booth spacing?

Vendors are required to stay within the parameters of their designated booth, including the aisle space. Vendors are not permitted to have products, tables, or anything else taking up aisle space. Please be respectful of all vendors, especially those who neighbor your booth. Fire code regulations require aisles to remain completely free of product. Hotel staff will monitor booth setup to ensure these regulations are being followed.

When and where is vendor load-in?

Load-in will take place at the overhead garage doors at Expo Loading Dock, beginning at 4:00pm on Friday afternoon. The Holiday Inn Executive Center is not responsible for lost or damaged items. Vendors are not to start tearing down prior to 4:00pm on Sunday. Hotel staff will be available to assist with load in of vendors. Unfortunately, staff is not authorized to assist in booth set up.

Do I need to check in anywhere when I start to load in on Friday?

Yes! Vendor check-in will be located near the Expo loading dock doors. Please check in and receive your vendor packet prior to Friday evening as the packet includes crucial Festival information, including your vendor badges.

What if I have more than two people working my booth (or working in shifts)?

You receive two vendor badges per booth space with the cost of your booth. It is the vendor’s responsibility to make sure the workers in the booth receive the badges prior to coming into the festival (especially during festival hours). Vendors and additional workers will not be allowed to enter through admissions without having the vendor badge on their person (unless they pay the admission fee). Additional vendor badges will be available for purchase either prior to the festival (email your requests to or at vendor check-in on Friday. Additional badges are $5 each.

What if I need electricity or extra tables?

Electricity is not included in the booth fees. However, electricity access can be ordered after application approval. If you order electricity, you are required to use a surge protector. A more detailed order form of additional amenities (additional tables, chairs, etc.) will be distributed to vendors closer to the festival.

Is there a certain place where vendors need to park once unloaded?

To optimize customer parking, we will require vendors to park in the designated vendor parking area on the west parking lot of the hotel (please see reference map).

Are there any food sample regulations?

The Columbia Holiday Festival does not allow food and beverage samples that register above 350,000 Scoville Heat Units (no hotter than a habanero). Vendors are also required to adhere to the Columbia Health Department’s regulations on food sampling and handling. Policy examples include gloves, food temperature control, sneeze guards, food handling, and more. Please see the City of Columbia Missouri Guidelines for Temporary Food Facilities for the complete list of guidelines.

How do I submit my application?

Applications may be mailed, faxed or e-mailed

Mail: Columbia Expo Center
2200 I-70 Drive SW
Columbia, MO 65203


Fax: 573-445-3770

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