Vendor FAQs

What is the deadline for signing up?

November 1, 2018 is the official deadline for vendor applications. Applications may be accepted after this deadline, but may not receive listing in marketing outlets.

How many people have attended the festival in the past?

Historically, the Columbia Holiday Festival (formerly known as King’s Daughters) has brought in an excess of 3,000 shoppers throughout the entire weekend. Through our extensive marketing, we are hopeful to draw close to the same amount of people this year.

Is there a target attendance goal for this year?

Through our extensive marketing, we are hopeful to draw close to the same amount of people from previous years totalling an excess of 3,000 shoppers.

Does the festival have its own social media?

We have a Facebook and Twitter account.

What other types of marketing does the Columbia Holiday Festival invest in?

The Columbia Holiday Festival will also be investing in print, radio, TV, and billboard advertising in addition to social media and the website.

What is included in the cost of a booth?

Included in your booth fees:

(1) Clothed & Skirted Table

(2) Chairs

(1) Waste Can

Pipe & Drape

Vendor ID Sign – Vendors who sign up after November 10 will not receive an ID sign due to ordering time frame.

Access to Vendor Hospitality Area

(2) Name Badges (per booth)

Recognition & Link-back on Website: If possible, please cross market by posting the Columbia Holiday Festival links on your website/Facebook page.

How do I need to pay for my booth? Is there a payment policy?

We do require payment in full or a non-refundable, non-transferable deposit with return of the application. If paying by credit or debit card, we require a non-refundable deposit of $100.00 per booth space at the time of returned application, with the remaining balance due to the credit/debit card on file on November 1, 2018. If paying by check or cash, payment in full is required at the time of returned application. Please note that your application will not be processed until either your deposit or payment in full is accepted.

What is your cancellation policy?

In the event of a booth cancellation, there will be no refunds. The deposits and payments are non-refundable and non-transferable. All payments are final.

Do I need a Columbia business license to be a vendor at the festival?

The City of Columbia requires all vendors to have a Columbia business license. If you do not have a Columbia business license already, we are able to secure a temporary one for you for the duration of the festival. Simply indicate in the appropriate box on the application that you require one, and we will take care of it for you.

Are there any regulations about booth spacing?

Vendors are required to stay within the parameters of their designated booth, including the aisle space. Vendors are not permitted to have products, tables, or anything else taking up aisle space. Please be respectful of all vendors, especially those who neighbor your booth. Fire code regulations require aisles to remain completely free of product. Hotel staff will monitor booth setup to ensure these regulations are being followed.

When and where is vendor load-in?

Load-in will take place at the overhead garage doors at Expo Loading Dock, beginning at 4:00pm on Friday afternoon. The Holiday Inn Executive Center is not responsible for lost or damaged items. Vendors are not to start tearing down prior to 4:00pm on Sunday. Hotel staff will be available to assist with load in of vendors. Unfortunately, staff is not authorized to assist in booth set up.

Do I need to check in anywhere when I start to load in on Friday?

Yes! Vendor check-in will be located near the Expo loading dock doors. Please check in and receive your vendor packet prior to Friday evening as the packet includes crucial Festival information, including your vendor badges.

What if I have more than two people working my booth (or working in shifts)?

You receive two vendor badges per booth space with the cost of your booth. It is the vendor’s responsibility to make sure the workers in the booth receive the badges prior to coming into the festival (especially during festival hours). Vendors and additional workers will not be allowed to enter through admissions without having the vendor badge on their person (unless they pay the admission fee). Additional vendor badges will be available for purchase either prior to the festival (email your requests to or at vendor check-in on Friday. Additional badges are $5 each.

What if I need electricity or extra tables?

Electricity is not included in the booth fees. However, electricity access can be ordered on the vendor application. If you order electricity, you are required to use a surge protector. A more detailed order form of additional amenities (for tables, chairs, etc.) will be distributed to vendors closer to the festival.

Is there a certain place where vendors need to park once unloaded?

Vendors are asked to park in the designated vendor parking area (map and area will be released closer to the date). To optimize customer parking, we will require vendors to park on the west parking lot of the hotel. The festival committee is currently reviewing options for shuttling services – details regarding shuttles will be disclosed at a later date.

Are there any food sample regulations?

The Columbia Holiday Festival does not allow food and beverage samples that register above 350,000 Scoville Heat Units (no hotter than a habanero). Vendors are also required to adhere to the Columbia Health Department’s regulations on food sampling and handling. Policy examples include gloves, food temperature control, sneeze guards, food handling, and more. Please see for the complete list of guidelines.

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